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Prepare for the Call
Know what to ask, what to explain, and how to come across as organized and professional when you talk with a potential client.
Whether it's a phone call, a video chat, or a message thread, a prepared conversation helps the client feel confident choosing you. Spend a few minutes getting ready before you talk.
Before the conversation
Reread their request
Note what they've already told you so you don't ask twice.
Check their host profile
If the client has a FindBartenders host account, you can view their profile after they contact you. It may show the kinds of events they plan and what they value in a bartender.
Have your numbers ready
Know your rates, minimums, travel fees, and what's included. See Quote the Event.
Pick the proof you'll share
Choose one or two Event Albums or videos from events like theirs. This is where posting every event pays off: you'll have something real to show. See Show Your Past Work.
What to ask, and what to explain
- What's the occasion, and what would make it a great event for you?
- What's the date, start time, and how many hours of bar service do you need?
- Where is the venue, and does it have a bar, power, water, and space to set up?
- About how many guests are you expecting?
- Will you supply the alcohol, or would you like help planning what to buy?
- Do you have drinks in mind: beer and wine, a signature cocktail, or a full cocktail menu?
- Does the venue require insurance or any paperwork from vendors?
- Do you have a budget range in mind?
- What your service includes, and what it doesn't
- What equipment and supplies you bring
- How you handle travel, setup time, and breakdown
- Your insurance, licenses, and certifications, if the client or venue asks
- How you accept payment
- How booking works with you, and what the next step is
Many of these answers can live on your profile already. Fill in Equipment and Setup Provided, Travel Fees, Licensed and Insured, and Certifications in your listing details so clients arrive better informed.